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Being old fashioned and bad with technology, I still use the recipe card system and have the monthly tabs like you mentioned.To be honest, it may have been me. I have told agents for many years how I used to do it. I always carried my card box with me each day when I went out. It was a rare occasion that I couldn't find someone else to see if I was no showed. I might even save a lead for months and then one day, I'll find myself right there and door knock them. Many were surprised that I still tried to get hold of them. This is why I always said that I would work a lead until they either told me no, or I found out they had died! It didn't cost me a dime to hold on to those leads and it actually made money for me.
I also used a box for my appointment calls and call backs. I had a tab for each month and tabs numbered 1-31 for the particular days. So, if I had someone to call back even a few months later, it was filed right there under that month. At the beginning of each month you just break all of those out to the days you are supposed to call them. Of course, nowadays you can keep all this info in your phone or tablet.
I was always the same way about saving leads, and have sold some that were 15 years old(or older). I've accumulated so many over the years, that they were more trouble than they were worth, when you consider that some were over 30 years old and have probably been dead for many years. I just went through and pitched anything older than 6 years that I hadn't had a positive contact within that time. Threw out thousands. I've still got plenty to keep me busy. I might have thrown a few possible sales away, but in the time I spent finding them, I could've worked a lot of fresh leads.